The Best Way To Schedule Group Meetings

Group meetings are where productivity goes to die — not in the meeting itself, but in the scheduling. Trying to find a time that works for three, four, or more busy people? Brutal. Endless replies. Conflicting time zones. Last-minute changes. Someone always gets left out or double-booked. And if you’re the one trying to coordinate it all? Forget it — you're basically a part-time assistant. But when everyone on your team uses Skej, scheduling group meetings becomes… kind of effortless.

Why group scheduling is so painful

Let’s say you're trying to set up a 30-minute sync between:

• You
• A cofounder
• Your head of marketing
• A key partner at another company

Everyone’s got different calendars, different tools, different time zones, and full days. So you:

• Start a thread
• Ask everyone for availability
• Get three conflicting responses
• Try to triangulate overlapping windows
• Send out five follow-ups
• Hope someone doesn’t cancel last minute

That’s not scheduling. That’s herding cats.

Enter Skej: Your group scheduling AI assistant

Skej takes over coordination — even in multi-party threads. When you CC Skej, it reads the thread, checks everyone’s calendars (if they’re Skej users), and only suggests real times that work for everyone. Here’s what happens:

1. You CC Skej on the group email
2. Skej identifies who’s on the thread and who’s a Skej user
3. It cross-checks everyone’s calendars in real-time
4. It proposes overlapping windows that work for all participants
5. It confirms and sends out invites automatically

No more asking “when are you free?” No Doodle polls. No spreadsheets. Just: meeting booked.

The magic is in the network

The more people who use Skej, the smarter and faster it gets.

• If just you use Skej: it checks your calendar and coordinates with others based on their replies
• If you and one other person use Skej: it can do instant matching between your calendars
• If everyone on the thread uses Skej: the meeting can be autobooked the moment a match is found

It’s like having an assistant who already knows everyone’s schedule, and just quietly handles it all for you. “Let’s find a time to meet next week. CC’ing Skej to book.” (1 minute later) “You’re all free Wednesday at 2pm — booked!”

Features built for group meetings

• ✅ Cross-calendar coordination between multiple users
• ✅ Support for internal and external participants
• ✅ Time zone awareness for global teams
• ✅ Configurable buffers and hours per person
• ✅ Instant confirmation when all calendars align
• ✅ Polite and professional tone, tailored per thread

It works for:

• Leadership team syncs
• Client status calls
• Board meetings
• Interviews
• Project check-ins
• Cross-functional huddles

If it involves more than one calendar, Skej’s got it.

Want to schedule meetings faster, as a team?

Whether you're a startup founder, a recruiting coordinator, or a busy exec — if your team uses Skej, your meetings basically schedule themselves. And the best part? It all happens inside the email thread. No portals, no apps, no learning curve. Just Skej doing what assistants do best: coordinating, confirming, and keeping everyone in sync.

👉 Try Skej for free and invite your team to do the same. The more of you who use it, the smarter and faster it gets.