The Easiest Way to Schedule Meetings With Your Team in 2025

If you’ve ever spent 20+ Slack messages just trying to schedule a 30-minute check-in with your team, you’re not alone. Internal meeting scheduling is one of those seemingly simple tasks that somehow eats up an absurd amount of time, especially for remote or hybrid teams across multiple time zones. And we get it, you're a busy founder, you have way more important things to worry about than scheduling. That’s why at Skej, we built a smarter way to schedule internal team meetings. No links. No back-and-forth. No calendar Tetris. Just seamless coordination, powered by an AI assistant that understands your team. Here’s how to make internal scheduling effortless with Skej:

1. Everyone’s a Skej user, so let Skej Autobook it

When your whole team uses Skej, meetings book themselves. You just say “Let’s get the team together next week”, and Skej takes it from there and gets it done. Skej checks everyone’s calendar, preferences, and time zones to find a time that works. No polling, no guessing, no hunting through shared calendars. It happens before anyone else even realizes you asked. The more your team teaches Skej, the smarter it gets. It knows who is working at what times and where, who is in important meetings, who has breaks or buffers in their calendar, and who is on PTO. And it works across whatever platform your team already uses—Slack, email, text.

2. Skej works where you work

The great thing about Skej is that you can use it wherever you work, and wherever you schedule meetings--Email, Slack, text, and Whatsapp. If you're doing your team scheduling over email, you just need to Cc skej@skej.com. If your team are power Slack users, make them even more powerful by tagging @Skej with whatever you scheduling help and it'll jump in. Text Skej with changes, or when you're running late, and you'll never need look at your calendar again.

3. Meeting with two people or twenty? Doesn’t matter.

Skej handles 1:1s and all-hands with the same ease. • Need to find time between two teammates? Easy. • Want to pull 3 people from product, 3 from marketing, and 4 from sales? Also easy. • Scheduling a full-team meeting with 20+ folks in 5 time zones? You guessed it, easy. Skej automatically finds the best time that works for everyone, and if it can’t, it flags the timezone issues, the one person making it hard, and makes real suggestions that will help get it booked. You don’t need to think about who’s on vacation or whose calendar isn't shared. Skej figures it out.

4. Built-in time zone intelligence

Remote team? Not a problem. Skej handles all the messy math behind time zone coordination. From the start, Skej knows where everyone is, so it only suggests or book times that work for everyone. It will never Autobook a 9am meeting on the east coast when you've got folks on the west coast. It always prioritizes windows that fall inside everyone’s normal working hours, but if it can’t find a slot, it will suggest options slightly outside those hours (with a polite heads-up, of course). For example: If your engineer in Berlin and designer in LA can’t overlap during their 9–5, Skej might propose a 7am or 7pm option, and ask before booking anything unusual. Either way, no one gets surprised with a midnight calendar invite. Learn more about how we handle time zones here.

5. It books the time and suggests alternates

Once Skej finds a good time, it’ll go ahead and book it, but it doesn’t stop there. It can also include backup options or ask your team to confirm a preferred slot. Everything’s handled in the thread, so there’s no bouncing between tools or links. Need to reschedule? Just say “Skej, push this to next week” or “Find another time with this same group” and guess what, Skej does it.

6. Preferences matter—Skej remembers them

Skej doesn’t just look at availability, it considers your team's preferences too. If your product manager avoids meetings after 3pm or the founder blocks off Fridays for deep work, Skej knows. It respects those preferences, but stays flexible when needed, especially for group meetings where someone might need to bend a little.

7. Book faster. Focus more.

Internal meetings simply don’t need to be a time suck. Whether it’s a 1:1, a 5-person sync, or a 30-person kickoff—Skej can handle it. All you need to do is tell it what you need: “Schedule a 45-min sync with everyone in this Slack channel next week.” “Let’s do a weekly design review with the Jon, Erica, Aman, and Steph.” “Reschedule our 9am company-wide all-hands to an hour later tomorrow.” And that’s it. Bet you never thought it could be that easy.

Ready to stop scheduling meetings manually?

If your team is already using Skej, try autobooking your next internal meeting. You might never go back. If you’re new to Skej, sign up here and let your AI scheduling assistant handle the scheduling from here on out. 👉 Skej.com